How Smarter Club handles your club’s data
Smarter Club works with whatever systems your club already runs.
From your systems to your people
Your systems
- ERP
- Point of sale
- Golf and tennis
- Member events
- Surveys
- Access control
- Time and attendance
One copy of everything
Built for questions. Checked, brought together and rebuilt every night.
An AI only your people can reach
It follows your bylaws and rules. Caps, categories and guest limits mean what your bylaws say they mean.
Your people
- General manager
- Controller
- F&B director
- Chef
- Membership director
- Head pros
- Event heads
Every system, at the source
We extract the raw data directly from your ERP: general ledger, payables, receivables, fixed assets, merchandise and point of sale. Then we add what sits around it, such as golf, tennis and other bookings, member events, surveys, access control, and time and attendance.
One place, built for reporting
It’s all cleaned, transformed and centralized into a single data lake built for reporting. It’s rebuilt every night, and a rebuild that fails its checks doesn’t go live.
An AI agent that follows your rules
A closed-access AI agent works from that data, structured and governed by your bylaws and rules and regulations. Where your bylaws define a cap or a category, that’s the definition it uses.
Plain questions, from the people who need the answer
Your GM, controller, F&B director, chef, membership director, head pros and event heads ask in plain language. Each department asks for itself, against numbers first proved against the reports your controller already trusts. Answers are backed by the data and usually take under a minute, whichever system the data came from.
Dashboards and committee reports, without the pivot tables
Dashboards for the numbers people look at every week, and committee reports written before the meeting. Nobody needs a pivot table from someone else, and the club’s numbers no longer live in one person’s spreadsheet.
Works with the systems you already run
Smarter Club isn’t tied to any ERP, tee sheet or vendor. What gets connected is configured club by club, around the systems you actually have. Nothing is replaced. If we haven’t connected a system before, we build the connector and tell you up front what that takes.
What it will not do
- It won’t predict who will leave. It doesn’t give anyone a probability of leaving. It gives a person at the club a list of members who have gone quiet or whose playing group is coming apart, to decide whether to pick up the phone.
- It won’t recommend pricing. It shows the gap. The board decides.
- It won’t fix your data. It finds a problem and describes it. Staff fix it at the source.
- It won’t guess. Where a club’s records can’t support an answer, it says so. How much activity can be matched to a member varies by club, and it tells you the rate.
- It won’t reach past what you’ve connected. If a system isn’t connected at your club, it says so rather than answering around it.
- It won’t replace anything. Your ERP stays exactly where it is.
Bring the question you keep having to ask someone else.
Smarter Club runs today at several member-owned clubs, on different ERPs, and we’ll put you in touch with a general manager at one. We’ll also show it to you on Dunross Valley, a club we invented, so nothing of yours is involved.